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57701621 Administrative Assistant - New York, NY

Job Information

ID :
#36347367
# of Positions :
1
Minimum Education Level :
Associate's Degree
Experience Required :
3+ years
Duration :
Full Time Regular
Shift :
Unspecified
Hours per week:
40

Job Description

 

is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on,,,Facebook,TwitterandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Assistant.

AMPATH-Ghana seeks a reliable and well-organized individual, who will be responsible for providing a high-level of support to the Executive Director of AMPATH-Ghana and affiliated faculty and staff, on a wide variety of administrative tasks. This individual will coordinate and maintain calendars, create and maintain various reports and databases, prepare and process travel and expense reports, process invoices, answer office phones, sort mail and filing, and other related administrative duties. The ideal candidate will exercise responsible and independent judgment in the resolution of administrative concerns and issues.

Job Responsibilities:
Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate domestic and international meetings and conferences including reserving adequate space, setting up necessary equipment, and ordering meals when necessary. Recognizes and identifies information that can be disseminated and to whom, prepares and distributes agendas and minutes, distributes supporting documents as necessary and requested. Assists with special events planning.
Travel - Organizes and books domestic and international travel logistic arrangements and itineraries as needed. Processes travel and expense reports.
Reports/Correspondence - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources. Drafts correspondence on behalf of Executive Director including letters of reference and letters of support.
Purchasing and Accounts Payable Reconciles purchasing cards, processes check requests, honorarium payments, employee travel and expense reimbursements, new vendor set up and procurement of goods and services.
Reception/Public Contact - Provides reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non-solved issues and questions to the appropriate party.
Filing/Mail Distribution - Develops and maintains AMPATH-Ghana filing systems, internal mailing processes and procedures.
Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, etc.) as needed and requested. Types and proofreads memos and reports. Develops documents for presentation or meeting.
Other relevant duties as requested by the Executive Director of AMPATH-Ghana.

Minimum Qualifications:
To qualify you must have a Associate's degree in a related field. Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience. Proficient in the use of Microsoft Office Word, Excel, and Access.
Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems.
Ability to access e-mail, electronic calendars, and other basic office support software.
Effective oral, written, communication, interpersonal and customer service skills.
Ability to proofread documents and write clear, concise first draft.
Ability to type at a speed of at least 50 net words per minute.
Ability to multi-task while paying attention to detail.
Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results.
Preferred Qualifications:

  1. Bachelors degree or three years of related experience in an administrative support role
  2. Experience with Adobe programs such as Professional, Illustrator, or Photoshop a plus
  3. Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems
  4. Effective oral, written, communication and interpersonal skills
  5. Ability to interact professionally with staff at all levels
  6. Ability to proofread documents and write clear, concise first draft
  7. Ability to multi-task while paying attention to detail and remaining organized
  8. Ability to remain focused under pressure and thrive in a fast-paced office environment
  9. Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results
    Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please . Please to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please .

NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.

Company Information

Name :
NYU School of Medicine
Description :
NYU School of Medicine
Type :
Direct Employer
Address :
550 First Avenue
New York, NY 10016

Application Information

Online :
Job Posting Entered On :
7/21/2021
Job Posting Expires On :
10/19/2021
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